Privacy policy
Iris is designed so that your meetings never leave your computer. This website applies the same principle: we only collect what is needed to answer you and manage your licences, with no advertising and no audience measurement tool.
Data controller
Iris SAS, [registered office address] — contact@iris-meetings.com.
The data we process
| Why | What data | Legal basis | How long |
|---|---|---|---|
| Answering a demo or quote request | Name, organisation, e-mail, phone, type of organisation, country, preferred format, your message | Your request (pre-contractual measures) and your consent | 3 years after our last exchange |
| Customer area | Login e-mail, password (stored in irreversibly encrypted form), login history | Performance of the contract | Duration of the contract, then deletion of the account |
| Iris licences and updates | Licence key, anonymised fingerprint of the computer, installed version, activation and check dates | Performance of the contract | Duration of the licence + 3 years |
| Orders and invoicing | Contact details, quotes, invoices, exchanges | Contract and accounting obligations | Business relationship + 3 years; invoices 10 years |
| Website security | IP address, date, page requested (server logs) | Legitimate interest: protecting the website | 12 months |
Iris never transmits the content of your meetings: recordings, transcripts, translations and minutes stay on your computer. Details are given in the software's legal documentation.
Who receives your data
Only authorised staff of Iris SAS and, if you go through one, your reseller for the management of your licences. Our technical providers only access it to provide their service to us:
- OVHcloud (France): hosting of the website and the customer area, in the European Union;
- Brevo (France): sending of confirmation and information e-mails.
Your data stays in the European Union. We do not sell it, rent it or use it for advertising.
Cookies
This website uses no advertising or audience measurement cookies, and loads no third-party service (fonts, videos, social networks). That is why no consent banner is displayed.
Only two strictly necessary items are used: a session cookie when you log in to the customer area (deleted on logout or after 30 days if you tick “Stay signed in”), and remembering the chosen language in your browser.
Security
The website is served over HTTPS only. Access to the administration is protected by two-factor authentication. Passwords are stored in irreversibly encrypted form. In the event of a data breach, we inform you under the conditions laid down by the GDPR.
Your rights
You can access your data, have it rectified or erased, restrict its use, object to its processing, request its portability, withdraw your consent at any time and set instructions for what happens to it after your death. Write to us at contact@iris-meetings.com ; we reply within one month.
If you consider that your rights are not respected, you can lodge a complaint with the CNIL (French data protection authority), 3 place de Fontenoy, TSA 80715, 75334 Paris Cedex 07, www.cnil.fr.
Changes to this policy
We update it when our services change. The date of the latest version is shown below.
Last updated: 14 November 2026